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Made in NZ · For NZ buildersA site diary you’ll actually keep — by voice, in seconds
Speak the day’s note, snap a few photos, done. Toolie fills in the weather, records who was on site and the stage, and keeps it all searchable — the evidence trail that wins a delay or variation claim.
No credit card · Cancel anytime · Works offline on site · Flat NZD pricing
The diary only gets kept if it’s fast
A site diary is worthless if it’s a chore, and gold if a dispute lands two years later. Toolie makes the daily entry take seconds: talk it in with voice-to-text, or let the AI draft the note from a few words, then it stamps the day with the weather pulled in automatically for the site, who was on site, the construction stage and as many photos as you want.
What each entry captures
- Weather for the site, filled in automatically — the first thing a delay claim asks for
- Crew and subbies on site that day, tied to your directory
- Photos with captions, and the construction stage the job was at
- Voice-to-text or an AI-drafted note, so a tired chippie still writes it down
A searchable evidence trail
On a long build the diary becomes the record that settles arguments. Search the whole diary by word, or narrow to a date range, to pull the exact days behind an extension-of-time or variation claim in seconds. Toolie also rolls a day up into a tidy daily site report you can share, and you can share progress straight to the client’s portal.
Part of the record
The diary is the evidence layer under your RFIs, variations and progress claims — the day-to-day proof of what happened on site. See the construction management overview.
More Toolie contract-admin tools: RFIs, variations, retentions & progress claims, site diary · or the full feature guide. Start free at app.toolie.co.nz.
Common questions
What is a site diary app?
It's a daily record of what happened on a building site - the weather, who was on site, the stage of work, photos and notes. Toolie lets you keep it by voice in seconds, fills in the weather automatically, and keeps every entry searchable as an evidence trail.
Why does the weather matter in a site diary?
Weather is usually the first thing an extension-of-time or delay claim turns on. Toolie pulls the weather for the site into each entry automatically, so you have a contemporaneous record rather than trying to remember it later.
Can I keep the diary by voice?
Yes - you can talk the note in with voice-to-text, or let Toolie draft it from a few words, so the entry actually gets made at the end of a long day rather than skipped.
Can I use the site diary as evidence?
Yes - the diary is searchable by word and by date range, and rolls up into a daily site report, so you can pull the exact days behind a variation, delay or dispute. It's a record you keep; whether it's accepted in a dispute is up to the process and your contract.
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